9 Amazing Things You Can Do With PDF
Managing your office tasks has become more challenging when the pandemic started. Most professionals are required to work remotely so the business can continue to run even when everyone is staying at home. Because of that, office workers tend to look for more effective ways to manage their paperwork and be more productive with limited help at home.
One of the most useful tools that many professionals use is PDF. It’s a permanent file format that can be shared with various users. With the help of PDF tools, you can easily manage and modify these files and make your job more bearable. In this article, we will list down some of the most amazing things that you can with PDF. These ways can surely boost your productivity and can help you become more productive.
1. Convert them back to the original file
As mentioned above, a PDF is a permanent file. It’s one of the advantages of using this file format because it keeps the integrity of your document. However, there may be times that you need to edit the contents of your PDF and you can’t just do it with a viewer. With the help of an online PDF tool such as PDFBear, you can easily convert PDF to Word, PowerPoint, and Excel. You can convert it back to its original format so you can make the necessary changes.
2. Use for long-term archiving
Another effective way to utilize PDF is to use it as an online archive. Since PDF does not always update its software, you don’t need to worry about saving it and accessing it again after a long time. Stability is one of the good things about PDF. You can make sure that all the files and documents that you saved a decade ago can still be accessed in the present.
3. Back up your slideshow presentations
There is no doubt that PowerPoint presentation is the best tool to use when presenting to your clients and colleagues. Aside from the fact that it is more engaging to your audience, PowerPoint will help you keep on track with your topic. You will have a step-by-step guide on what you need to discuss. It’s like having an interactive script. However, there are times that this file format is will have technical issues. Make sure that you will have a PDF backup so your presentation will not be jeopardized. Unlike PowerPoint, PDF can easily be viewed using any software or device. This will ensure that your presentation or meeting will be a success.
4. Create an album for images
Saving your photos in one folder is truly an effective way to consolidate your files. However, the file size may be too large that you will not be able to share it via email. Another effective way to organize your images is by converting them to PDF and creating an album. You can group them based on specific categories such as date or event, then you merge them all into a single PDF file. It will be easier for you to browse through the images and share them with other users.
5. Save an online reference
Most professionals nowadays tend to search for information online. We use them as a reference for future discussions, meetings, and presentations. However, you will have no access to the Internet all the time. There will be instances when you cannot view the webpage again. To save a reference even when you’re offline, you can convert the HTML page to PDF. It’s like printing the site digitally. It will save a file on your computer or any device so you can easily access it again in the future.
6. Create digital copies of data
Spreadsheets such as Excel files are very helpful to manage huge amounts of data. However, this software is very delicate. If you often use Excel, you will know that a single change in the formula can ruin the entire content of your data. To make sure that this important information will not be compromised, it’s best to create a digital copy by converting them to PDF. You no longer need to worry in case someone else accesses your file because PDF cannot be easily edited.
7. Personalize with watermarks
Another amazing feature of PDF is the watermark. Online PDF platforms such as PDFBear can help personalize your PDF files. By following four simple steps, you can easily create a notice if the document is confidential. You can also use it to brand the file with a watermark of your company logo. All this can be helpful to make sure that your PDF is reliable at all times.
8. Protect with password
One of the dangers of file sharing is divulging confidential information to unauthorized users. With PDF, you can protect your file with a password. All you need to do is to use a web-based PDF tool. Once your PDF is protected, the user can only view its content if they can input the correct password. Otherwise, they won’t be able to access the file.
9. View using any device
Nowadays, people use various types of devices to do their office tasks. Getting things done is no longer limited to computers. You also need to make sure that you will use files that are accessible on all devices. Luckily, PDF is designed to work on all types of devices and operating systems. Most devices today have pre-installed PDF viewers, which means that everyone can view them anytime.
Choose a reliable PDF tool!
Managing and modifying PDF files require a special tool aside from the viewer. While some tools are paid and need installation, you can use an online PDF tool such as PDFBear. It’s free for minimal access, and you don’t need to download or install anything on your device. It’s a user-friendly web page that works anywhere in the world. It’s also safe to use because PDFBear has advanced technology that will delete all the files and information you uploaded on the site after an hour.
Learn more about how PDFBear can help manage your PDF files. Visit their website today!